Confirm which existing amenities are part of the plan
Ask the responsible contact which permanent bathrooms can be used and when. A facility elsewhere on the grounds should not be counted without that confirmation. Review permission for supplemental equipment and the actual place it may stand separately from the rental quote.
Coordinate facilities with other arrivals
Share the supplier entrance and visiting windows before seating, materials or parked vehicles occupy the approach. Discuss washing and service alongside equipment selection. If the event or work period changes, request confirmation of the revised rental and removal arrangements.
Which permanent bathrooms can actually be counted?
Confirm access with the responsible property or venue contact, including the hours your group may use them. Bathrooms elsewhere on the grounds may not be part of the arrangement. Explain the remaining gap when discussing supplemental toilets, washing and accessible provision.
Use the venue’s own rental information
New Smyrna Beach maintains a Leisure Facilities and Rentals directory with links to individual facilities. Its reservation request asks about attendance and the type of event. Keep those same assumptions in the portable-restroom brief, but separately establish access to existing bathrooms, the proposed outside-equipment position and supplier visits with the venue contact.