Compare route and amenities together
Review privacy, surface, lighting and accessible movement with the host. Confirm which indoor bathrooms remain available. Ask for details of the proposed cabin or trailer before choosing on appearance, including washing and any space or utility requirements.
Keep the handoff simple for the venue
Give the receiving contact the approved position, visit window and order details. Explain setup and cleanup hours in the request. Confirm collection separately from the end of the celebration, and preserve the supplier approach until the return visit is complete.
Who should keep the facility instructions after the event?
Name the host, coordinator or property contact who stays responsible through cleanup and collection. Give them the order reference, reporting contact and accepted access details. Keep the route clear until the supplier returns, not merely until the guests leave.